Project: Improvement of Development Process and Local Governance in the Municipality of Tripoli

Terms of Reference

R_1B2 Capacity building design and delivery

Best Practices on Municipal Procurement and Financial Management  

Professional Local Expert (Independent/Body)

Project: Improvement of Development Process and Local Governance in the Municipality of Tripoli

       I.            Introduction

The Municipality of Tripoli received on  the 15th of January 2016  a grant from the European Union (EU) to realize the project” Improvement of Development Process and Local Governance in the Municipality of Tripoli” over a period extending to 36 months.  The overall objective of the project is to improve the intuitional and operational contribution to governance and development process in the Municipality of Tripoli. The Specific objectives of the project are to improve access in Bab El Tabbane- Jabal Mohsen and El Ghouraba to basic and adequate social services on a sustainable basis. All three communities will benefit from a positive impact on different levels especially on Health, Education, Job Creation and awareness levels. Five Expected results derive from the project.

    II.            The project

The project derives from four basic facts advanced by the Municipality of Tripoli:

  • The local authority and civil society are in need for capacity building,
  • Health is a fundamental human right and should be available to all people regardless of gender, social class, ethnicity and age,
  • Job opportunities are very limited due to the deficiency of educational skills,
  • Recreational activities allowing the cohesion of the dissimilar zones allow a better synergy.

It consists of:

  • Enhancement of the capacities of the municipal council and staff of Tripoli Municipality on management issues, managing development, institutional, technical and organizational development, networking and coordination, local governance and accountability, aiming at enhancing their role in the provision of public basic services and development projects.
  • Consolidation of social cohesion, and the promotion of the synergy between the Municipal Council and the civil society.
  • Coordination of efforts of existing local resources (Municipality & CSOs) through participatory approach, to establish a common plan that reflects their vision as a local authority and CSOs so they can together give a push for the policy process and the development process in general and specifically in the regions of Bab El Tabbaneh - Jabal Mohsen and El Ghouraba where the project will be realized.


 III.            Tasks

Under the Expected Result (1) “R_1A Capacity Needs Assessment of the project, the municipality of Tripoli has previously contracted an independent consultant who conducted a capacity needs assessment that targeted the municipal council members, the head of directorate and head of departments (municipal staff) and the representative of 20 CSOs intervening in Bab El Tebbaneh, Jabal Mohsen and Ghoraba (areas covered by the project). This mission highlighted 6 priority topics to be addressed within a capacity building program

The purpose of this capacity Building Program is to contribute enhancing the capacity building of the Municipality of Tripoli, its internal institutional development policy (that includes both municipal council and municipal staff communication channels, performance and know-how) and its coordination with the civil society organizations in matters related to inclusive strategic planning, governance and accountability in local development.


The subject of this TOR R_1B2 is to recruit a consultant to design and deliver a training

program to cover the following topic: “Best Practices on Municipal procurement and financial management and grant management (EU procedures –case study on PRAG 2015) to be delivered to 24members of the municipal council and to 12 head of department and sections (municipal staff).

 For this aim, and according to the stipulations of article 3.2.3 of the “Practical Guide to contract procedures for European Union external actions “applicable from 15 July 2015, the Municipality of Tripoli is seeking to contract a short-term expert (Independent /Body) to perform – based on the capacity needs assessment report available at the project’s office in Tripoli Municipality - the following tasks:

  • Develop the training material and tools .
  • Deliver the training course

as follows:

Methodology: Training and Case study


Day 1:

Topic: Lebanese General Accounting Law

Targeted Audience:

Municipal council (all members if feasible)

Municipal staff (head of departments and sections)


Four Hours


Day 2:

Topic: Grant management – case study (EU Procedures- PRAG 2015)

Targeted Audience

Municipal council (Head of each Municipal Committee)

Municipal staff (head of departments and sections)

Four Hours



 IV.           Duration of the contract and maximum ceiling / start of the contract

- The contract duration is one Month and will start according to the capacity building program that will be elaborated later on after the signature of the contract with the municipality of Tripoli.

-The maximum number of working days expected to be realized by the expert is Four Days

- The maximum ceiling amount allocated to the contract is: 1000 Euros and include the preparation and the design of the training material and the delivery of the 2-day training and the realization of the final training report.

    V.            Evaluation of proposals and award of the contract

Proposals will be evaluated by the concerned committee. Methodology and CV will have a grade over 80 and the financial offer will have a grade over 20.

  VI.            Dependence

The professional independent expert will report to the Project Coordinator and will coordinate his/her work with the Mayor, the steering committee and the Partnership Forum.

VII.            Deliverables:



Best Practices on Municipal procurement and financial management and grant management (EU procedures –case study on PRAG 2015)

  • Training material and tools
  • Templates and Guidelines
  • Power point presentations ( .pptx)
  • Final Training report for future capitalisation


All deliverables should be submitted in Soft copy and Hard copy.

Power Point Presentations should be delivered to the municipality in Power Point Format (. pptx)

VIII.            Education/Professional experience and skills

The candidate should have an academic background in law, public finance, public

administration, public procurement or any related field, in addition to a minimum of 5 years of experience in the field of training and capacity building program design and delivery in the domain of public procurement and financial management and grant management.  Deep knowledge of the EU procedures is required.  

The candidate should demonstrate proven communication and interactive capacities with a diversified audience.

In addition to Arabic language, fluency in English is a must (Fluency in French is an additional asset).

The training should be delivered in Arabic

 IX.            Submission of proposals

Interested experts can apply based on the required skills and are invited to submit their proposals in two components, a technical part and a financial part. Each of the two components should be placed inside a separate sealed envelope showing on the outside the title of the component (Technical of Financial). The two envelopes containing the technical and financial parts should be placed inside one main envelope. The main envelope should be submitted sealed and should show on the outside just the project name as follows: 

Project: Improvement of Development Process and Local Governance in the Municipality of Tripoli

Activity: R_1B2 Capacity building design and delivery on: Best Practices on Municipal Procurement and Financial Management  

Any other sentence, mark, sign or logo shown on the outside of the main envelope that may refer to the identity of the expert presenting the proposal will lead to discarding the proposal.

The technical proposal should contain:

- Name and Coordinates of the expert presenting the proposal.

- Copy of the registration of the expert at the Lebanese Ministry of Finance

- The Expert CV that highlights the expertise needed in the TORs;

- An elaborated methodology of work (maximum 5 pages) where the expert explains the approach s/he will undertake to implement the proposed tasks. The methodology should also refer to number of days per task

 - A Gantt chart of the proposed schedule of activities

- In case the applicant is a CSO, a complete file showing that the CSO is working in the targeted area, together with a detailed proposal, report of its activities in the same field of activity proposed in the action and a financial report for the past three years should be attached also to the proposal. 

The financial proposal should contain:

- A financial offer including the expert expected dues for the whole intervention in Euros which include applicant’s transport costs and all taxes incurred on the applicant by relevant authorities.


All proposals should reach the Municipality of Tripoli, Tall Square, Tripoli-Lebanon not later than   12:00 noon of thursday22/6/2017

All requests for clarifications, should be addressed in writing by e-mail to the following mail address:

Proposals sent by e-mail will be discarded.

     X.            Settlement  of the expert dues

The expert's dues will be settled, after receipt and acceptance of his/her deliverables and against an invoice submitted to the Municipality of Tripoli at the end of his/her contract.